How to Move Your Business Software to the Cloud

Last week, we published a blog post titled “Why Businesses Should Adopt Cloud Software.” Cloud-based software offers many benefits to small and medium-sized businesses like accessibility, automation, easy maintenance, and low costs.

However, replacing all the software you use to run your business is a major undertaking. You have to setup the new systems, learn how to use them, train your staff, and be prepared for a number of other challenges you’ll surely encounter.

But you first have to select the best cloud software for your business. There are plenty of vendors on the market to choose from, many of which are young start-up companies you may not be very familiar with.  

If you’re getting ready to move your business’s software to the cloud, here are a few tips that can make the transition as smooth as possible.

Do your research

There is endless information of the web that can help you select the best software for your business. Every legitimate cloud product has been reviewed numerous times by experts and end-users. Consume as much of this content as you can so you can form your own opinion.

Take advantage of free trials

Most cloud software vendors allow you to try their products for free before you subscribe. Trial as many solutions as you can so you can make sure you like the ones you select and they have the features your business needs. Just keep in mind that some trials are limited, so the version you use for free might not be as robust as the paid version.

Make sure your different systems integrate

One of the best parts of using the cloud is different systems can connect and share data. Be sure the different systems you implement in your business integrate with each other, otherwise you're missing out on a huge advantage.

Get training for your staff

Once you sign-up and start paying for your new cloud software, get training for the staff members who will use it. Most software companies offer different types of training like online classes, videos, webinars, and discussion forums. Knowing how to use your new solutions will make the transition process much less taxing.

Pick a good time to transition

It’s generally a good time to implement new software when business is slow. You want to give you and your staff plenty of time to learn and experiment with the new systems.

In the case of accounting, payroll, expense tracking, and other financial software, it can be a good idea to transition in the new tax year. That way you’ll have minimal data to move over and can start fresh with the new systems.

Get assistance from a professional

Researching, selecting, and implementing cloud software is much easier with the help of an experienced professional. They can advise you on the best systems available for your specific business and assist with training, setup, and even day-to-day management.

BookKeeping Express (BKE) can help your business make the move to the cloud. We can assist with the implementation of cloud-based accounting, payroll, expense tracking, bill payment, point-of-sale, inventory, and other types of software that can improve your business. Visit our features page to learn more.